Senior Administrative Assistant
Hong Kong Office - Kowloon Bay, Kowloon
Status: Full Time, Employee
Position Overview
The Senior Administrative Assistant will provide support to the Executive Director of Asia Limited and a variety of key team members from Verrex Corporation. The candidate must be able to perform diversified and confidential secretarial and administrative duties requiring experience, skill and knowledge of organization policies and practices.
Key Challenges/Demands:
Exposure to highly sensitive and confidential information.
Requires influence without authority.
Anticipate the executive or director’s needs for support; manage calendar.
Must juggle many tasks simultaneously.
Key Deliverables/Outputs:
Timely and accurate completion of projects, assignments and quick turnaround of documents.
Friendly and courteous.
Plan, organize, schedule and coordinate meetings and appointments; anticipate logistics requirements.
Identify priorities to meet deadlines.
Provide seamless administrative coverage.
Major Activities:
Manage travel schedule to include international travel plans and expense reports in a timely manner.
Organize and update files, reference materials, and confidential/ proprietary business information.
Screen and prioritize appointments, calls, and respond to inquiries from internal/external sources.
Initiate routine and some non-routine correspondence and manage e-mail with minimal direction.
Desired Skills:
Experience with maintaining confidential and sensitive information.
High-level knowledge in preparing presentations, managing calendars, coordinating travel, screening calls, event and activity planning.
Expert skills in the use of Microsoft Suite including: Word, PowerPoint, Excel, and Outlook, including some advanced features.
Flexibility of schedule – ability to work as needed to complete tasks and meet deadlines, including before and after normal office hours.
Strong communication skills (verbal and written) including proofreading and editing.
Project a professional image at all times while representing Verrex Asia Limited (appearance and demeanor).
Comfortable interacting with individuals at all levels, both internal and external.
Compensation offered is commensurate with experience and includes a comprehensive company benefits package. Qualified candidates interested in joining a challenging, growth-oriented organization are encouraged to send their CV/resume, including salary requirements to
hr@verrex.com.
All CV's are kept strictly confidential.
